What information is being collected?

• Student demographics, such as name, grade, homeroom, and school/district.  Parent names may be collected if required for consent.   

• Staff demographics and school assignments. 

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Who is it being shared with?

• All Office 365 data is stored in a Canadian Cloud.

• *Note: Personal information may be accessed outside of Canada through Office 365, only in the following circumstances: 

  • Staff member or student accesses their Office 365 account while travelling outside of Canada

  • Support interactions with Microsoft help desk or personnel who do not reside in Canada

  • Classroom activities that involve interaction with overseas schools and require the disclosure of the student’s name, email address and content outside of Canada.

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For what purpose?

• To provide network access, and a communication and collaboration platform for students and staff in the school district.  

• To provide users with access to industry-standard software programs such as Word, Excel, PowerPoint, OneNote and Outlook. 

• To provide students with essential access to the use of technology to develop digital literacy skills and meet various educational outcomes.

 

What else do I need to know?

• Office 365 is a condition of service for Central Okanagan Public Schools as it provides students and staff required access to our networks and applications.

• Office 365 collects, stores, processes and shares student personal information only for the purposes of providing the service, or as authorized by a school or a parent.

• Office 365 does not own the content or data collected from a district, school board, school, teacher, parent or student. Users own their content and data.

• Office 365 does not sell, use or share personal information or content for marketing or advertising purposes.

• Office 365 does not use student data for targeted advertising purposes.

• Microsoft maintains a comprehensive data security program designed to protect the personal information collected for the purposes of delivering the service. 

• At any time, a parent/guardian can complete a formal request to delete all files for their child on Office 365.