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District Applications


What information is being collected?

  • Student demographics, such as name, grade, homeroom, and school/district.  Parent names may be collected if required for consent.   

  • Staff demographics and school assignments. 

Who is it being shared with?

  • All Office 365 data is stored in a Canadian Cloud.

  • *Note: Personal information may be accessed outside of Canada through Office 365, only in the following circumstances: 

    • Staff member or student accesses their Office 365 account while travelling outside of Canada

    • Support interactions with Microsoft help desk or personnel who do not reside in Canada

    • Classroom activities that involve interaction with overseas schools and require the disclosure of the student’s name, email address and content outside of Canada.

For what purpose?

  • To provide network access, and a communication and collaboration platform for students and staff in the school district.  

  • To provide users with access to industry-standard software programs such as Word, Excel, PowerPoint, OneNote and Outlook. 

  • To provide students with essential access to the use of technology to develop digital literacy skills and meet various educational outcomes.


What else do I need to know?

  • Office 365 is a condition of service for Central Okanagan Public Schools as it provides students and staff required access to our networks and applications.

  • Office 365 collects, stores, processes and shares student personal information only for the purposes of providing the service, or as authorized by a school or a parent.

  • Office 365 does not own the content or data collected from a district, school board, school, teacher, parent or student. Users own their content and data.

  • Office 365 does not sell, use or share personal information or content for marketing or advertising purposes.

  • Office 365 does not use student data for targeted advertising purposes.

  • Microsoft maintains a comprehensive data security program designed to protect the personal information collected for the purposes of delivering the service. 

  • At any time, a parent/guardian can complete a formal request to delete all files for their child on Office 365. 

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